Tournaments & Costs 2011-2012

Last year we implemented a new payment process for tournaments and travel to reduce the financial burden on the volunteers that make the club travel arrangements and to ensure the club is able to meet financial obligations.  It was very successful and helped the club immensely in planning team travel. We are continuing with that process this year so please read the following carefully so that you understand the process clearly.

Team assignments and travel/tournament commitments will be determined for each athlete at the individual coach/athlete/parent meetings to be held in September.

The table below outlines the anticipated travel events and the estimated cost of each event. The table also indicates when to post-date the cheque for each event - cheques will be cashed by the club on these dates.

A post-dated cheque for each event that the athlete has committed to attend, must be submitted to the treasurer by September 30, 2011; please indicate the event, team and athlete name on each cheque. Alternately athletes with a positive account balance must indicate to the treasurer, in writing, which events the funds are to be used for; please indicate event, team and athlete name.

After the event the actual cost of the event will be billed to the athlete's account.

If the actual cost of the event exceeds the estimate, the difference must be paid in full prior to the next event.

If the actual cost of the event is less than the estimate, the difference will be credited to the athlete's account. Alternately the difference may be subtracted from the cost estimate of the next event - in this scenario the treasurer must be contacted and an updated post-dated cheque must be submitted for the next event.

If you cannot afford the cost of the full program outlined for your athlete as per the coach/athlete/parent meeting please contact the head coach, John Csikos, by September 30.  John will discuss what accommodations are possible with respect to tournament attendance. Please be advised that changes to the program may affect the team assignment for your athlete.

If the outlined timeline for payment of travel expenses or registration fees is of concern, please contact the club president, Terri Hamlin, by September 30th.  Changes to the payment schedule are at the sole discretion of the board, and will be reviewed on a case-by-case basis.

If your child is not able to attend a tournament, the head coach, team manager and treasurer must be informed as soon as possible. You are responsible for any costs incurred on your athlete's behalf prior to notification.

You can work to reduce your travel obligations through Bingos.

The Renegades have an official Travel Policy. Please review it carefully.